When sending emails or messages where you need to attach a document, it’s essential to politely indicate the presence of the attachment while maintaining a warm and professional tone. In this guide, we will explore various ways to express “please find the attached” in both formal and informal contexts. Let’s dive in!
Table of Contents
Formal Expressions
Formal emails require a polite and professional tone. Here are some formal ways to say “please find the attached” when communicating with colleagues, clients, or superiors:
1. Please find the attached [document] – This is the most straightforward and commonly used formal phrase to indicate the presence of an attachment. It is concise and direct.
2. Attached, you will find [document] – This expression elevates your language by placing the attachment first, emphasizing its importance.
3. I have enclosed the [document] for your review – This phrase sounds more formal and is appropriate when you want someone to review the attachment.
4. Kindly find the [document] attached – The inclusion of “kindly” adds a touch of politeness to your message.
Remember, when using formal expressions, it is essential to adhere to proper grammar and maintain a respectful tone.
Informal Expressions
When communicating with friends, family, or colleagues you share a close relationship with, you can use more relaxed language. Here are some examples of informal ways to indicate an attachment:
1. Hey! Here’s the [document] – This expression is casual and friendly, suitable for informal communication.
2. Check out the attached [document] – An informal way to draw attention to the attachment.
3. I’m sharing the [document] with you! – This phrase sounds enthusiastic and shows that you are excited to share the document.
Remember to consider the context and the level of formality when choosing between formal and informal expressions.
Additional Tips and Examples
1. Be specific: Instead of writing “Please find the attached file,” mention the name or type of the document. For instance, you can say, “Please find the attached invoice” or “Please find the attached PDF file.”
2. Keep it concise: While it is crucial to indicate the attachment, avoid lengthy explanations or unnecessary phrases. A simple and clear statement is often sufficient.
3. Use a call-to-action: When appropriate, include a clear request or action that you want the recipient to take. For example, “Please review the attached [document] and provide your feedback by Friday.”
4. Acknowledge the attachment in the email body: In addition to stating “Please find the attached,” you can briefly mention it within the email’s main text. This reduces the chances of the recipient missing the attachment. For instance, “I have prepared the report for our upcoming meeting. Please find it attached.”
5. Choose an appropriate subject line: Make sure your email subject clearly reflects the attachment. For example, “Meeting Agenda – Please review” or “Monthly Sales Report – Attached.”
Now that you have a variety of expressions to use, choose the appropriate one based on the formality, recipient, and purpose of your email or message. By utilizing these tips and examples, you can effectively communicate the presence of an attachment while maintaining professionalism and warmth in your messages!
