Welcome to our comprehensive guide on how to express “please be advised.” Whether you are writing a formal business email, engaging in a professional conversation, or simply conversing with friends or family, knowing different ways to convey this phrase can be helpful. In this guide, we will explore both formal and informal variations, providing numerous tips and examples along the way. Let’s get started!
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Formal Ways to Say “Please Be Advised”
When it comes to more formal contexts, such as professional emails or official correspondences, there are several ways to effectively convey the meaning of “please be advised.” Here are some formal alternatives:
- Kindly note: This phrase combines politeness and a subtle reminder for the recipient to pay attention to the information being presented. For instance, “Kindly note that the meeting has been rescheduled to next Tuesday.”
- We would like to inform you: This formal construction is commonly used in official letters or announcements. For example, “We would like to inform you that your application has been approved.”
- Please be informed: An authoritative substitute for “please be advised,” this phrase conveys a respectful but direct request for the recipient to acquire knowledge of the information provided. For instance, “Please be informed that the venue for the conference has been changed.”
- We wish to bring to your attention: This formal expression implies a desire to ensure the recipient is aware of the forthcoming information. For example, “We wish to bring to your attention the upcoming maintenance schedule.”
Informal Ways to Say “Please Be Advised”
When engaging in casual conversations or talking to friends, family, or colleagues in a more relaxed environment, you may opt for informal variations of “please be advised.” Here are some examples:
- Just so you know: This phrase is commonly used in informal settings, expressing a desire to share information matter-of-factly. For instance, “Just so you know, the restaurant we planned to visit is closed today.”
- I wanted to give you a heads up: This idiomatic expression is highly informal but conveys a sense of informally warning or alerting someone about something. For example, “I wanted to give you a heads up about the new policy changes.”
- Just a quick update: This phrase is a less formal way of saying “please be advised.” It indicates that the information is shared concisely and without much delay. For instance, “Just a quick update, the project deadline has been extended.”
- Thought you should know: This expression communicates a sense of concern to the recipient and is commonly used among friends or close colleagues. For example, “Thought you should know, the prices for the concert tickets have dropped.”
Tips for Using “Please Be Advised”
Here are some essential tips to keep in mind when using the phrase “please be advised” regardless of whether it is in a formal or informal context:
- Consider the recipient: Adjust your tone and choice of words depending on the relationship you have with the recipient. Formality is crucial when addressing superiors or individuals you are not familiar with.
- Get straight to the point: Remember that the primary purpose of using “please be advised” is to provide straightforward information. Be concise and avoid unnecessary details.
- Choose the appropriate medium: Consider whether an email, phone call, or face-to-face conversation is the best way to convey your message. The medium should align with the significance or urgency of the information being shared.
- Context matters: Tailor your choice of words to the particular situation or subject matter. Ensure that the tone is appropriate for the context in which you are communicating.
- Use a professional email signature: In formal emails, make sure to include a professional email signature that includes your name, title, and contact information. This adds credibility and enhances your professional image.
Examples of Usage
Now, let’s look at some examples that demonstrate the different ways you can phrase “please be advised” in both formal and informal contexts:
Formal:
Kindly note that the meeting has been postponed until further notice.
We would like to inform you that your request for time off has been approved.
Please be informed that due to unforeseen circumstances, the event has been canceled.
We wish to bring to your attention the upcoming policy changes.
Informal:
Just so you know, the movie we planned to watch is sold out tonight.
I wanted to give you a heads up about the traffic congestion on your way to the office.
Just a quick update, our lunch plans have changed to a new restaurant.
Thought you should know, the prices for the latest iPhone have been slashed.
Remember, these examples demonstrate different ways to convey “please be advised.” Feel free to adapt them to suit your specific situation and context.
We hope this guide has provided you with valuable insights on effectively expressing “please be advised” in both formal and informal settings. Whether you are communicating in a professional or casual environment, the ability to clearly convey information is crucial. Use the tips and examples provided to enhance your communication skills, ensuring your message is effectively delivered. Good luck!
