When sending emails or written correspondence, it is often necessary to attach files to convey additional information or documents. Including a clear and polite message when attaching files is essential to ensure effective communication. In this guide, we will explore various ways to express “kindly find attached,” both in formal and informal settings. Let’s dive in!
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Formal Expressions:
When writing in a formal or professional context, it’s crucial to use polite and precise language to maintain a respectful tone. Here are several formal expressions you can use:
1. Kindly find attached:
One of the most common and straightforward ways to convey that a file is attached is by using the phrase “Kindly find attached.” This expression is concise and clear while remaining polite.
Example: Dear Ms. Johnson,
Kindly find attached the sales report for last quarter.
2. Please find attached:
Similar to the previous expression, “Please find attached” is another commonly used phrase used in formal situations. It conveys the same message in a slightly more formal manner.
Example: Dear Mr. Smith,
Please find attached my resume for the open position at your esteemed organization.
3. Attached, please find:
An alternative way to structure the sentence is by starting with “Attached, please find.” This construction is often used in formal emails and is particularly useful when emphasizing the attachment.
Example: Dear Ms. Davis,
Attached, please find the revised proposal for your review.
Informal Expressions:
When communicating with colleagues, friends, or in less formal situations, you have more flexibility in selecting your wording. However, it is still important to maintain a respectful tone. Here are some informal expressions you can use:
1. Here is/are (the/your) attached:
A casual and straightforward way to indicate an attachment is to use “Here is/are (the/your) attached.” This phrase is commonly used in informal settings to get straight to the point.
Example: Hi John,
Here is the photo we took at the party last night. Enjoy!
2. I’ve attached:
Another informal way to express that you have attached a file is by using “I’ve attached.” This phrase is concise and often used in quick and informal conversations.
Example: Hey Sarah,
I’ve attached the document you requested. Let me know if you need anything else.
3. Check out the attached:
In a more casual setting, using “Check out the attached” can add a friendly and informal tone to your message. This phrase is commonly used among friends and colleagues.
Example: Hey Alex,
Check out the attached video. It’s hilarious!
Additional Tips:
Below are some additional tips to consider when using phrases to indicate attached files:
1. Be specific:
While it is important to be polite, be specific about the attached file to avoid any confusion. Mention its name or provide a short description to ensure the recipient understands what you have attached.
2. Use clear subject lines:
When sending an email with an attachment, it is a good practice to include a clear subject line that mentions the attachment. This will assist the recipient in quickly identifying the email’s purpose and the presence of an attachment.
3. Double-check before sending:
Prior to sending any important email with an attachment, it is crucial to double-check that the attached file is the correct one. This will help avoid any unnecessary misunderstandings or mistakes.
4. Compress large files:
If you intend to send large files, consider compressing them using file compression software. This will make it easier for the recipient to download and open the attached files.
5. Use professional language and etiquette:
Even in informal situations, it is important to maintain a level of professionalism if you are emailing someone you are not well-acquainted with. Maintain a polite and respectful tone to ensure effective communication.
By following these tips and using the examples provided, you can effectively communicate that an attachment is included in your email, both in formal and informal contexts.
Remember, clear communication is key, and being polite is always appreciated. Happy emailing!
