Greetings in emails are important as they set the tone and reflect your professionalism and friendliness. One common phrase used to end an email is “Kind regards.” In this guide, we will explore both formal and informal ways to say “Kind regards” in emails, as well as provide tips and examples to help you choose the most appropriate closing based on your context and relationship with the recipient.
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Formal ways to say “Kind regards” in an email:
When crafting a formal email, it’s crucial to maintain a professional tone throughout your message, including the closing. Here are some formal alternatives to “Kind regards”:
1. Best regards:
The phrase “Best regards” is widely used and is a safe choice for a formal email closing. It signals respect and goodwill. Consider using it when you are corresponding with someone for the first time, or when engaging in professional communication.
Example:
Dear Mr. Johnson,
I am writing to inquire about the marketing position at your company. I have attached my resume for your review. Thank you for considering my application.
Best regards,
John Smith
2. Sincerely:
“Sincerely” is another popular formal closing suitable for business or professional emails. It expresses sincere wishes and complements the initial formality of your message.
Example:
Dear Dr. Anderson,
Thank you for taking the time to speak with me today regarding the new research project. I look forward to working collaboratively with your team in the coming weeks.
Sincerely,
Emily Johnson
3. Yours faithfully:
“Yours faithfully” is typically used in more formal circumstances when you do not know the recipient’s name. It is commonly used in cover letters or when addressing an entire organization.
Example:
Dear Hiring Manager,
I am writing in response to the job posting on your company website. Please find attached my application materials for the position of Marketing Manager.
Yours faithfully,
Michael Thompson
Informal ways to say “Kind regards” in an email:
When writing to colleagues, friends, or acquaintances, a more casual tone can be appropriate and foster a sense of familiarity. Here are some informal alternatives to “Kind regards” you can use:
1. Cheers:
“Cheers” is a commonly used informal closing in emails and is especially popular among English speakers. It conveys a friendly and warm tone while maintaining professionalism.
Example:
Hi Sarah,
Just wanted to follow up on our meeting yesterday. I look forward to hearing your thoughts on the new project proposal. Cheers!
Mark
2. Take care:
“Take care” is a versatile and friendly way to close an email, suitable for both personal and professional contexts. It expresses concern for the recipient’s well-being.
Example:
Hey Mike,
Thanks for your help with organizing the event. Take care and enjoy your trip to Europe!
Best regards,
Lucy
3. Warm wishes:
“Warm wishes” is a kind and gentle way to end an email, especially when writing to someone you have a closer relationship with. It’s a friendly closing that conveys sincerity and genuine care.
Example:
Dear Anna,
Happy birthday! Wishing you a fantastic day filled with joy and laughter. Warm wishes,
Emily
Tips for choosing the appropriate closing:
- Consider the level of formality required by the situation and your relationship with the recipient.
- Match the tone of your closing to the overall tone of your email. If your email is formal, choose a formal closing, and vice versa.
- When in doubt, opt for a safe but sincere closing such as “Best regards” in formal emails or “Cheers” in informal ones.
- Take cultural factors into account. Some cultures have specific expectations for email closings.
- Remember to always sign off with your name.
Now that you’re equipped with a variety of formal and informal alternatives to “Kind regards,” you can confidently choose the appropriate closing for your emails. Remember to consider the context, your relationship with the recipient, and the desired tone to leave a positive and lasting impression through your email communication.
