Welcome to our comprehensive guide on how to say “just to inform you” in an email! Whether you’re writing a formal business email or a casual message to a friend or colleague, we’ve got you covered. In this guide, we’ll provide you with various ways to express this phrase, along with helpful tips and examples. So, let’s dive right in!
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Formal Ways to Say “Just to Inform You” in an Email
When crafting a formal email, it’s important to maintain a professional tone. Here are some polite and appropriate ways to say “just to inform you” in a formal context:
1. “I wanted to inform you”
Straightforward and professional, this phrase clearly communicates your intention to inform the recipient. It is polite and widely used in business and professional settings.
2. “I wish to inform you”
Using the phrase “I wish to inform you” adds a touch of formality and respect to your email. It demonstrates your professionalism and politely conveys the purpose of your communication.
3. “I am writing to inform you”
By explicitly stating that you are writing to inform the recipient, you make your purpose clear from the beginning. This phrase is commonly used in formal emails and leaves no room for uncertainty.
4. “I would like to bring to your attention”
When there is important information that the recipient needs to be aware of, using this phrase is appropriate. It emphasizes the significance of the information while maintaining a formal tone.
Tips:
- Use proper greetings and salutations specific to your recipient, such as “Dear Mr. Smith” or “Dear Ms. Johnson.”
- Be concise and clear in your email, avoiding unnecessary details. Focus on delivering the information effectively.
- Use proper grammar, punctuation, and spelling to maintain a professional image.
- Avoid using overly casual language or slang in formal emails.
Example 1:
Dear Ms. Anderson,
I am writing to inform you that the project deadline has been extended by one week. This change allows us to ensure the highest quality of work. If you have any questions or concerns, please let me know.
Thank you for your attention to this matter.
Sincerely,
John Collins
Example 2:
Dear Dr. Lee,
I wanted to inform you that your research paper has been selected for publication in our upcoming academic journal. This recognition is a testament to the quality and significance of your work. Congratulations!
Please review the attached documents for further details and the next steps in the publication process.
Best regards,
Emily Johnson
Informal Ways to Say “Just to Inform You” in an Email
When communicating informally, such as with friends, colleagues, or acquaintances, you have more flexibility in your wording. Here are some casual yet effective ways to say “just to inform you” in an email:
1. “Just wanted to let you know”
This phrase is simple, friendly, and widely used among acquaintances. It conveys a casual tone while still sharing the desired information.
2. “Thought I’d give you a heads up”
If you want to sound more casual and friendly, this phrase is perfect. It expresses a sense of informality while indicating that you want to share important information.
3. “Dropping you a line to tell you”
Using the phrase “dropping you a line” gives your email a casual and conversational tone. It works well when you want to let someone know something without sounding too formal or rigid.
4. “You should know that”
This phrase is used to inform someone in an informal manner. It suggests a friendly tone while indicating that you have important information to share.
Tips:
- Address the recipient with a more informal greeting, such as “Hi [Name]” or “Hey [Name].” Tailor it to your relationship with the person.
- Use a conversational and friendly tone to make your email feel more approachable.
- Feel free to add personal anecdotes or additional relevant information to connect with the recipient on a more personal level.
- Keep the email concise and to the point, avoiding unnecessary elaboration.
Example 1:
Hey Lisa,
Just wanted to let you know that I won’t be able to attend Friday’s meeting due to a conflicting appointment. I’ve already informed John about it, and he’ll be filling in for me. Talk to you soon!
Take care,
Sam
Example 2:
Hi Mark,
Thought I’d give you a heads up that the concert tickets for your favorite band are back on sale. I know you’ve been waiting for this, so make sure to grab them before they sell out again!
Have a great day!
Michelle
Conclusion
Now you have a variety of formal and informal ways to say “just to inform you” in an email. Remember to choose the appropriate phrasing based on your relationship with the recipient and the level of formality required. Whether you’re writing a professional email or a more casual message, follow the tips provided to maintain a warm and respectful tone. Happy emailing!
