In the realm of email communication, conveying the completion of a task or request is essential. Accurately expressing that something is finished allows for effective communication and ensures that all parties involved are on the same page. When it comes to saying “done” in an email, it’s important to consider the level of formality required and the tone you wish to convey. In this guide, we will explore both formal and informal ways of expressing “done” in emails, providing tips and examples to help you master this skill.
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Formal Ways to Say “Done” in an Email
When writing a formal email, it’s crucial to maintain a professional tone and adhere to appropriate etiquette. Here are a few formal ways to indicate that a task or request has been completed:
- Completed: This is a simple and straightforward way to state that the task has been finished. For example, “I have completed the report you requested.”
- Finished: Similar to “completed,” using “finished” can effectively convey that a task has been accomplished. An example sentence could be, “The project is finished, and I have attached the final files for your review.”
- Concluded: Using “concluded” adds a touch of formality, making it appropriate for more professional or official emails. For instance, “The negotiations have concluded, and we have reached a mutually beneficial agreement.”
- Executed: This term is commonly used in the context of tasks or orders. For instance, “The purchase order has been executed, and we anticipate delivery by next week.”
- Resolved: When referring to an issue or problem, “resolved” is a suitable option. For example, “The technical issues you reported have been resolved, and the system is functioning smoothly now.”
Informal Ways to Say “Done” in an Email
Informal emails often allow for a more relaxed tone, especially when communicating with colleagues or friends. Here are a few informal alternatives for expressing the completion of a task:
- Done and dusted: This phrase adds a touch of informality and implies that a task has not only been completed but also taken care of entirely. For instance, “I’ve finished editing the document you sent – it’s done and dusted!”
- All wrapped up: This expression signifies that a project or task has been completed successfully and is now concluded. An example sentence could be, “The marketing campaign is all wrapped up – we can now expect increased customer engagement.”
- Ticked off: Using this phrase conveys a sense of accomplishment or satisfaction upon completing a task. For example, “I’ve ticked off all the items on the to-do list you provided.”
- Good to go: This colloquial phrase suggests that everything is ready and in order. An example sentence could be, “The website updates are good to go – we can now proceed with the launch.”
- Washed my hands of it: This phrase implies that a task has been completed and you have moved on, leaving it entirely in the hands of the recipient. For instance, “I’ve finished my part, so now I’m washing my hands of it. It’s up to you to take it from here.”
Tips for Effective Use of “Done” in Email Communication
Here are some valuable tips to keep in mind when using “done” in your email communication:
- Clear and concise: Ensure that your message is clear and concise when stating that something is done. Avoid using ambiguous language that may lead to confusion.
- Use appropriate tone: Consider the relationship and level of formality required with the recipient and choose the appropriate level of formality when expressing “done” in your email.
- Provide additional information: If necessary, provide additional information related to the completion of the task, such as attachments, links, or important details.
- Confirm understanding: If the completion of a task involves specific instructions or requirements, confirm that the recipient understands those details to avoid any potential misunderstandings.
Example: Hi John, just wanted to let you know that I have finished drafting the presentation slides. Please review them and let me know if any changes are necessary. Thanks!
By following these tips and using appropriate language, you can effectively communicate the completion of tasks or requests in your email communication, fostering efficient and productive collaboration.
Remember, when using “done” in an email, always ensure that your message aligns with the overall tone and purpose of the communication. By choosing the appropriate level of formality and considering the relationship with the recipient, you can tailor your language to effectively convey that a task or request has been successfully completed.
