Guide: How to Say Conference Call – Formal and Informal Ways, Tips, and Examples

When it comes to referring to a “conference call,” there are several ways to express this concept depending on the formality level and regional variations. This guide aims to provide you with an understanding of the various terminology options, including formal and informal expressions, while also offering helpful tips and examples along the way.

1. Formal Expressions for “Conference Call”

When communicating in formal settings, such as business meetings, presentations, or official emails, it is essential to use appropriate language. Here are some formal ways to say “conference call”:

1. Teleconference: This term emphasizes the use of telecommunication to conduct a conference call. It is widely recognized in formal contexts.
2. Audio Conference: This phrase specifically highlights the audio aspect of the call, indicating that participants will communicate solely through audio.
3. Virtual Meeting: Although this term encompasses various types of online meetings, it is commonly used to refer to conference calls involving multiple participants.
4. Remote Conference: This expression suggests that participants are joining the call from different locations, emphasizing the remote aspect of the meeting.
5. Online Conferencing: This phrase indicates that the conference call will take place via the internet, using specific conferencing software or platforms.

2. Informal Ways to Say “Conference Call”

In more casual or informal situations, there are alternative expressions you can use to refer to a conference call:

1. Group Call: This expression is commonly used in informal settings to imply a call involving multiple participants.
2. Phone Meeting: When informally referring to a conference call, you can use this expression to highlight the meeting aspect while using conventional telephones.
3. Phone Conference: Similar to “phone meeting,” this phrase emphasizes the conference aspect and the use of telephone communication.
4. Conference Phone Call: This informal expression combines both “conference” and “phone call” to describe the nature of the communication.
5. Online Meeting: While primarily used for formal purposes, “online meeting” can also be used informally to describe conference calls conducted via online platforms.

3. Regional Variations

In most English-speaking regions, the terminology for conference calls is relatively consistent. However, there may still be some minor regional variations:

In American English, the term “conference call” is widely used in both formal and informal contexts. Similarly, “teleconference” is frequently employed in business or corporate environments.

In British English, the phrase “teleconference” is also common. Additionally, terms like “virtual meeting” and “online meeting” have gained popularity due to technological advancements.

4. Tips for Effective Communication

Here are some tips to keep in mind when referring to conference calls:

• Consider the Audience: Adapt your language and terminology to the formality level of your audience. Gauge whether a formal or informal expression would be more appropriate.
• Use Clear and Concise Language: Make sure your choice of words accurately reflects the nature of the communication, avoiding any potential misunderstandings.
• Provide Clear Instructions: If you are organizing a conference call, clearly communicate the date, time, and access details to all participants. This will ensure a smooth and successful call.
• Test Equipment and Connectivity: Before the call, ensure that all necessary equipment, software, and internet connections are working correctly to avoid any technical glitches during the call.

Example: Dear team, we will be conducting a teleconference tomorrow at 3 PM to discuss the upcoming project requirements. Please ensure you have a stable internet connection and the necessary conferencing software installed. Thank you.

By following these tips, you can effectively convey your message and ensure a successful conference call experience for all participants.

In conclusion, the terminology used to describe conference calls can vary depending on the formality level and regional factors. It is important to choose expressions that suit the intended context while considering the preferences of your audience. Remember to be clear, concise, and provide necessary instructions to ensure a smooth communication experience. Whether you opt for formal expressions like “teleconference” or informal ways such as “group call,” successful conference calls are all about effective communication.