Email communication is an integral part of our personal and professional lives. While it is essential to maintain a formal tone, sometimes we want to add a friendly touch to our messages by using phrases like “by the way.” Whether you’re writing to a colleague, client, or friend, it’s important to choose the right words and tone. This guide will provide you with various ways to say “by the way” in email, both formally and informally, to help you strike the perfect balance in your communication style.
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Informal Ways to Say “By the Way” in Email
When emailing friends, family, or colleagues you have a close relationship with, using informal language and expressions is appropriate. Here are some informal ways to say “by the way” in email:
- Incidentally: Incidentally, I found this interesting article that might be of use to you as well.
- Just a heads up: Just a heads up, I noticed a small typo in your previous email.
- On another note: On another note, have you decided on a restaurant for our team lunch?
- Speaking of which: Speaking of which, did you manage to submit the report on time?
- While we’re on the topic: While we’re on the topic, did you receive the new project update?
Formal Ways to Say “By the Way” in Email
When sending professional or formal emails, it’s crucial to maintain a level of politeness, clarity, and professionalism. Here are some formal ways to say “by the way” in email:
- In addition: In addition, I wanted to inform you about the upcoming meeting scheduled for next Monday.
- Furthermore: Furthermore, I would like to inquire about the status of the project’s final deliverables.
- Moreover: Moreover, I would appreciate it if you could clarify the client’s requirements regarding the design elements.
- Additionally: Additionally, I want to remind you that the deadline for submitting the financial reports is approaching.
- With regard to: With regard to the upcoming conference, I wanted to touch base and discuss the logistics.
Examples of Using “By the Way” in Email
To give you a better idea of how to incorporate these expressions into your email conversations, here are a few examples:
Hi [Colleague’s Name],
I hope you are doing well. By the way, I wanted to let you know that the marketing team just released a new advertising campaign. Please take a look and let me know your thoughts. Incidentally, could you also send me the latest sales figures? Thanks!
Best regards, [Your Name]
In this example, “by the way” is used to introduce the main topic while maintaining an informal tone. The additional use of “incidentally” adds a casual touch.
Dear [Client’s Name],
Thank you for your prompt response. Just a heads up, our design team will be finalizing the mockups for your website by tomorrow. On another note, regarding the budget allocation, we suggest allocating more resources to digital advertising. Speaking of which, have you considered incorporating social media marketing in your campaign? We believe it could significantly enhance your brand’s reach. Please let us know your thoughts.
Kind regards, [Your Name]
In this formal example, “just a heads up” is used to convey an informal tone without compromising professionalism. “On another note” and “speaking of which” smoothly transition to other related topics, maintaining a coherent flow in the email.
Wrapping Up
Using phrases like ‘by the way’ in emails adds a friendly touch to your conversations. Whether you’re communicating with friends, colleagues, or clients, it is important to choose the appropriate words and tone. In this guide, we explored both informal and formal ways to say “by the way” in email. Remember to consider your relationship with the recipient, the level of formality required, and the overall tone you wish to convey. By doing so, you can strike the right balance and maintain effective and engaging email communication.
