When ending a letter, it’s essential to convey a sense of warmth and professionalism. One commonly used closing phrase is “best regards,” which shows politeness and goodwill towards the recipient. In this guide, we will explore both formal and informal ways to say “best regards” in a letter, providing helpful tips and examples along the way.
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Formal Ways to Say “Best Regards” in a Letter
Formal letters typically require a more dignified tone. Here are some alternatives to “best regards” that maintain formality:
- Sincerely: This traditional closing phrase is widely accepted in formal correspondence. It signifies genuine respect and conveys a sense of finality. Example: “Thank you for considering my application. Sincerely, [Your Name]”
- Yours faithfully/truly: These options, commonly used in business letters, indicate trust and loyalty towards the recipient. They are often employed when you do not know the recipient personally. Example: “I look forward to your prompt response. Yours faithfully, [Your Name]”
- Respectfully yours: This closing phrase imparts a sense of deference and deferential regard. It is commonly used when writing to superiors, such as professors, clients, or high-ranking officials. Example: “I am sincerely grateful for your guidance. Respectfully yours, [Your Name]”
Informal Ways to Say “Best Regards” in a Letter
Informal letters, such as those to friends or family members, usually allow for a more relaxed tone. Consider these alternatives when saying “best regards” in a casual context:
- Warm regards: This alternative balances formality and familiarity, conveying warmth and goodwill. It works well for both personal and professional relationships. Example: “I hope to see you soon. Warm regards, [Your Name]”
- Best wishes: While slightly more formal than “warm regards,” “best wishes” still maintains a friendly tone. It is suitable for both personal and professional letters. Example: “Enjoy your vacation. Best wishes, [Your Name]”
- With gratitude: When expressing deep appreciation, “with gratitude” can be a heartfelt alternative to “best regards.” It showcases sincere thanks and a personal touch. Example: “Thank you for your support. With gratitude, [Your Name]”
Tips for Ending a Letter:
When signing off a letter, keep these tips in mind:
- Consider the tone: Choose a closing phrase that aligns with the overall tone of the letter, whether formal or informal.
- Personalize it: Add a personal touch to the closing by using the recipient’s name or a relevant detail from your relationship. This ensures a warm and authentic tone.
- Be concise: Keep your closing phrase brief and to the point. It should not overshadow the main message of the letter.
- Proofread: Before sending or printing the letter, proofread it carefully. Correct any grammatical errors or typos in the closing phrase to maintain a professional image.
Examples of “Best Regards” Alternatives:
Here are some examples showcasing various alternatives to “best regards” in different contexts:
“Thank you for your time and consideration. Sincerely, [Your Name]”
“I look forward to our meeting. Yours faithfully, [Your Name]”
“Please accept my sincerest apologies. Respectfully yours, [Your Name]”
“Have a wonderful day. Warm regards, [Your Name]”
“Congratulations on your promotion. Best wishes, [Your Name]”
“Your kindness means a lot to me. With gratitude, [Your Name]”
Remember, the closing of a letter should reflect your relationship with the recipient and the purpose of the communication. By selecting an appropriate alternative to “best regards,” you can create a lasting impression while maintaining a respectful and warm tone.
Now armed with an array of options, you can confidently end your letters in a way that suits your style and intention. Whether it’s a formal or informal correspondence, choose the closing phrase that best captures your sentiment and conveys your appreciation.
